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EHC for Parent Carers - Needs Assessment

Special Educational Needs and Disability (SEND)

Special Educational Needs (SEN) Support

If you are concerned about your child’s progress, arrange a meeting with the teacher or SEN Coordinator (SENCO) at your school or setting. Agree an action plan using the Assess, Plan, Do, Review (APDR) process. This is a cycle which helps parents, teachers and SENCOs to decide outcomes and monitor the support according to your child’s needs.

Most children with SEN will be supported by extra help provided by their school of setting, called SEN Support. Schools have a budget called Element 2 funding which can be used to provide up to £6,000 worth of resources or additional support for a child or young person at SEN Support stage.

Read more in the Guide to SEN Support.


Applying for an EHC Needs Assessment

 If the support is not working following detailed "Assess, Plan, Do, Review cycles" then school, you or anyone involved with your child can choose to apply for an Education, Health and Care (EHC) Needs Assessment.

Usually your child’s teacher and a SENCO will work to gather additional information about your child. Your views and the views of your child are very important during this process. All requests for an EHC Needs Assessment are considered by the Trafford Assessment Panel.

Read more in the Guide to EHC Needs Assessment Process.

If your request for a Needs Assessment is not successful your child will continue to receive support through the Graduated Approach.  For independent advice and support about needs assessments and EHC plans, contact Trafford SEND Information and Support Service (SENDIASS).



These referral forms are for families to request an EHC needs assessment:

Self referral - Request form (with prompts included)

Self referral - Request form (same form but blank)


EHC Needs Assessment Process

If we decide to start an EHC Needs Assessment, you will be allocated an EHC Coordinator. This is a named person who will support and guide you through the process.

The assessment is not one single test. It is a series of discussions, observations and assessments by you and the professionals involved. It takes about 12 weeks.

All the information is then submitted to the Moderation and Resource (MAR) group. This group looks at all the information submitted and consider if your child has needs that should be met by an EHC Plan.

We must let you know by week 16 is an EHC Plan will be issued or not.

If a plan is issued, the MAR group also considers what support the plan should provide and any funding allocated to provide it.

Read more:

Guide to EHC Needs Assessment Process 

Guide to the EHC Decision Making Process

As you go through the EHC process, it is important you know what to expect and when.

Guide to What to Expect and When.


What is an EHC Plan?

If a decision has been made to issue an EHC plan your EHC Coordinator will send you a draft EHC Plan by the end of week 16.  Read more in Education and Health Care Plan


When problems occur

The statutory assessment process can be a confusing time for parents and carers. It can be full of complicated jargon and capital initials. The EHC team in Trafford understands this and we try to support parents in any way we can. You can contact us to ask questions or for a clearer explanation. We will always try to work with you.

Occasionally, problems can occur that may give you cause for concern. If you are unhappy about any aspect of our service, please contact your EHC Coordinator and explain the problem. Most misunderstandings can be easily resolved.

If you have tried this approach and are still unhappy, you can speak to the EHC Manager or the Trafford SEND Information and Support Service (SENDIASS). They will see if there is anything else which can be done to help resolve the situation. You can also find more information on the disagreement resolution, mediation and SEND tribunal page.